Job Description
Overview
We’re looking for a detail-oriented and trustworthy Personal Assistant to support a busy entrepreneur with both professional and personal tasks. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being the “right hand” that keeps operations running smoothly.
Responsibilities
Administrative Support
Manage calendar, appointments, and travel arrangements.
Draft and respond to emails, letters, and other correspondence.
Organize documents, maintain filing systems (digital and physical).
Business Coordination
Assist with scheduling meetings, preparing agendas, and tracking follow-ups.
Help with vendor coordination, research, and light project management.
Track invoices, receipts, and simple expense reporting.
Personal Support
Run errands, handle deliveries, and coordinate household/vendor services as needed.
Maintain discretion while assisting with personal matters.
Support family scheduling (appointments, events, reminders).
Other Duties
Research tasks (vendors, purchases, travel, technology).
Maintain confidentiality at all times.
Be proactive in anticipating needs and solving problems.
Requirements
Prior experience as a Personal Assistant, Executive Assistant, or Office Admin preferred.
Strong organizational and time management skills.
Excellent written and verbal communication.
Tech-savvy: comfortable with Google Workspace, Microsoft Office, and smartphones/tablets.
Reliable transportation; ability to run local errands.
Discretion and trustworthiness are absolutely essential.
Compensation
Competitive hourly rate ($20–$35/hr, depending on experience).
Flexible schedule, potential to expand into more hours or responsibilities over time.
Aerospace company, Machfinish, job location will be mostly in Thousand Oaks.
Aerospace company, Machfinish, job location will be mostly in Thousand Oaks.
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